General Measures for UP staff

To support a safe return to campus, UP has created a wide variety of visuals for best practices to prevent the spread of COVID-19. While UP has deployed signs around campus, individual departments and faculties may use signs and visual cues as needed for their spaces.

UP has designated certain building doors as entry or exit only and certain stairwells as up or down only to manage traffic flow and promote physical distancing. The University also provides hand sanitizers and alcohol sprays that have been deployed across campus.

1.How will employees know when they need to return to on-campus?

  • In general, all academic and non-academic staff will return to Campus on 21st September. Some exceptions include online delivery from academic staff from home.
  • Employees should return to Campus on 21st September unless they have received alternate specific communication from their HoDs/Deans. HoDs/Deans will advise the anticipated date of return to on-campus work, including a timeline to prepare for that transition.
  • UP has created return to workplace plans to include accounting for the number of personnel in the department, physical work setting to allow for proper social distancing, work activities needing to be prioritized, and level of service needed to provide as campus opens from 21st September, 2020.

2.What if I want to return to campus earlier than my HoDs/Deans tells me I can?

  • HoDs/Deans will be managing priorities and will determine return to campus timelines for staff and faculties on several different factors but most importantly keeping a healthy and safe environment.

3.What if my department isn’t busy or HoD/Dean doesn’t have much work for me?

  • September and October are usually quieter times at UP so all staff are encouraged to take annual leave during these months. All leave will continue to be approved by HoD/Dean.

4.What if I am in a high-risk group for Covid-19 or care for a household family member?

  • Employees are not required to disclose if they are in a high-risk category based upon preexisting medical condition. If an employee considers himself/herself to be high-risk for Covid-19 and have concerns, they should discuss their circumstances with their HoDs/Deans.
  • HoDs/Deans, in coordination with HR Department, will work with employees who are requesting accommodations to care for self or a family member.

5.What are the basic requirements to be aware of in returning to on-campus work?

    • All employees must have their temperatures checked and will sign in confirming that they agree with COVID requirements when entering the campus.
    • Masks must be worn by all individuals in all buildings at UP. Please note that it will not be required when unsafe due to an individual medical condition/working alone/ alone inside an individual office or eating and drinking
    • Employees are required to wear masks when 1.5 meters of another person, when in group settings in the workplace or where social distancing of at least 1.5 meters is not feasible.
    • Employees must comply with social distancing, and when such distancing is not feasible, employees should notify their HoDs/Deans.
    • Employees are also asked to self-screen before going to work for any new or worsening symptoms of possible Covid-19
    • Frequent handwashing
    • Some areas at UP such as Dental Clinic/laboratories have their own specific additional requirements which must be followed.

6.Will employees be allowed to travel for business purposes during the return to on-campus?

      • Non-essential business domestic and international travel is not allowed at this time.

7.Will telework options remain available?

      • UP will continue to offer temporary telework options to some staff as an option to continue working, as directed by their HoDs/Deans.
      • During temporary remote work options, employees should be available during normal business hours to perform their regular tasks, as well as to attend meetings virtually.

8.What will UP’s response be should someone on campus become ill due to Covid-19?

      • UP asks all employees to self-monitor daily before coming to work and requires employees to stay home when not well and to follow return to work protocol of being symptom and fever-free for at least 72 hours.
      • If an employee develops symptoms whilst at work, they should go to UPs First Aid Room for evaluation.
      • UP will work to isolate the area of exposure and follow guideline to clean and disinfect areas used by ill employees

9.What if I am not comfortable coming to work due to possible exposure?

      • Employees should bring their concerns to their HoDs/Deans and discuss options available to support the work needing to be done while supporting health and safety of our employees.
      • HR can also provide support in facilitating conversations with HoDs/deans and employees to determine needs and accommodations available to meet those needs (Possible accommodations may range from continuing telework arrangements, to possible schedule rotations or alternating employee days in the office…)

10.What should an employee do if they suspect a co-worker of being ill and reporting to on-campus work?

      • Employees who suspect an employee is ill should encourage the employee to go home as soon as possible and ask them to notify their HoDs/Deans.
      • Any concerns should be reported to your HoDs/Deans even if the employee is not in your department.

11.What options are available to return employees to on campus work when space is limited, and social distancing is not possible?

      • When thinking through the workspace, your HoD/Dean will consider creative options to ensure social distancing including alternative workspaces, work hours, work schedules that include alternate workdays and allowing individuals who can continue to telework to do so.